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Set up your first integration
Quickly connect Google Calendar to QuickBooks Online with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Calendar with QuickBooks Online - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Calendar" from Google Calendar.
Add your action
An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.
You’re connected!
Zapier seamlessly connects Google Calendar and QuickBooks Online, automating your workflow.
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Frequently Asked Questions about Google Calendar + QuickBooks Online integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Calendar and QuickBooks Online
How do I integrate Google Calendar with QuickBooks Online using Zapier?
To integrate Google Calendar with QuickBooks Online, you can use Zapier to set up automated workflows called Zaps. You'll need to choose specific triggers and actions, such as creating a QuickBooks Online invoice when you add an event to your Google Calendar.
Which triggers from Google Calendar can be used to automate tasks in QuickBooks Online?
You can automate tasks in QuickBooks Online using triggers like 'New Event Created' or 'Event Start' from Google Calendar. These triggers allow you to initiate actions like creating new invoices or updating customer details.
Can I update an invoice in QuickBooks Online based on a change in my Google Calendar event?
Yes, you can set up a Zap to trigger actions in QuickBooks Online whenever an event is updated in your Google Calendar. This way, changes such as time adjustments or new information can automatically modify an invoice or other related records.
What kind of information can be transferred from a Google Calendar event to QuickBooks Online?
Information such as event titles, descriptions, start and end times from your Google Calendar event can be transferred into fields such as invoice items, notes, or customer information in QuickBooks Online through your Zap setup.
Are there any limitations when integrating Google Calendar and QuickBooks Online?
While our integration capabilities are robust, certain limitations include the number of tasks automated per month depending on your plan and the complexity of data mappings between the two platforms. We advise reviewing task usage and plan limits accordingly.
Is it possible to create a recurring invoice in QuickBooks Online based on recurring events in Google Calendar?
Currently, our standard Zap setup does not support automatic creation of recurring invoices from recurring events directly. However, you can create individual invoice entries each time the recurring event triggers.
How do I troubleshoot if my integration between Google Calendar and QuickBooks isn’t working correctly?
First, ensure all credentials are updated for both accounts. Then check if the trigger conditions have changed or if there’s been a recent update that might affect the workflow. Our support team is also available for more complex issues.
Practical ways you can use Google Calendar and QuickBooks Online
Schedule payment reminders based on due invoices
When a new invoice is due in QuickBooks Online, Zapier can automatically add a reminder to Google Calendar. Business owners stay on top of overdue payments without manually tracking individual accounts, which improves cash flow management and reduces missed follow-ups.
Business OwnerCoordinate invoices for customer tickets.
When a support-related invoice is created in QuickBooks Online, Zapier can instantly create an event in Google Calendar. Support teams can align payment milestones with ticket handling schedules, minimizing delays and improving customer satisfaction.
Customer Support OpsTrack project expenses in your schedule
When a new expense is created in QuickBooks Online, Zapier can create an event in Google Calendar. Project managers easily track when and where funds are allocated for each project, keeping scheduling and budgeting aligned without spreadsheets.
Project ManagementSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Calendar
Triggers when a calendar is created.
Try ItTriggerPolling - CalendarRequired
- Search_term
Try ItTriggerPolling- CalendarRequired
- Expand Recurring Events
Try ItTriggerInstant- CalendarRequired
- Search_term
Try ItTriggerPolling
- CalendarRequired
Try ItTriggerPolling- CalendarRequired
- Time After
- Time After (Unit)
- Search_term
Try ItTriggerPolling- CalendarRequired
Try ItTriggerInstant- CalendarRequired
- EventRequired
- Attendee/sRequired
ActionWrite
